Reimbursement

Guidance for requesting payments from the PTO
For budgeted and/or approved PTO-sponsored or PTO-funded activities, here is a list of payment options (ordered from most to least preferred):
  1. PTO bank card: A PTO Co-Treasurer makes a payment directly to a vendor, either online or over the phone.
  2. Mailed check: A PTO Co-Treasurer mails a payment directly to a vendor.
  3. Check reimbursement for payment: A budgeted expense is paid for by a board or community member.
  4. Cash payment: In general, we’d prefer not to hand out cash. If cash is required, please send a note to the Co-Treasurers with the request and an option to discuss another method of payment.
Currently, our only other option available for electronic payments (in addition to bank card) is through PayPal. We do not currently have Zelle, Venmo, or other app-based payment options.
  • For all four payment options above, please submit a request via the “Check and Cash Request” Google Form.
  • For requests for electronic payments, please submit the Google Form AND email the link directly to both Co-Treasurers with details of the requested purchase.
  • For reimbursements, please submit the Google Form AND email the invoice to [email protected] showing proof of payment.
  • For Angel Fund requests, please email the Co-Treasurers the request to use Angel Funds. Please submit a check request form as well as indicating “Angel Funds” as the source of the funding.

[email protected]
[email protected]

Co-Treasurer Contact Information

Cash Request Form (for change at events)
Check Request Form (Reimbursement request)
Deposit Request Form
Donation Acknowledgement Request Form
Submit Receipts and Bills to [email protected] (this is filed and sent to both the co-treasurers and co-presidents)
​[email protected]
[email protected]